All cover letters should follow a standard format, but there are certain things you can do specifically as a project manager to make yours stand out. Our example cover letter for project managers and 5 expert tips will help you craft one that will have you landing interviews left and right. (Provided of course that you also know how to write a stellar resume.)
Table of Contents
- Project Manager Cover Letter Sample
- Project Manager Cover Letter (Text Format)
- Five Expert Writing Tips
1. Project Manager Cover Letter Sample
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2. Project Manager Cover Letter (Text Format)
123 Company Address
City, State, 94301
Dear [Hiring Manager’s Name],
I am writing to express my great interest in filling the Senior IT Project Manager position at AeonIT, as advertised on LinkedIn. I am a PMP certified technical project manager with over 5 years of experience managing IT projects, as well as 4 years as a lead web developer. I am confident that my unique combination of experiences make me the ideal candidate for the job.
Over the past 5 years at Dolphin Software Solutions, I have used my advanced expertise with Agile methodologies and project management software to ensure the efficient and cost-effective completion of over 40 projects. In addition, my intimate familiarity with web development enables me to effectively communicate with and understand the needs of developers.
I heard on the news that AeonIT is increasing its efforts to expand globally. This is an area where I excel, having implemented Global Delivery Model which decreased costs by 20% and project completion time by 30% at my current company. I would be more than thrilled for the opportunity to provide similar results at AeonIT.
I would love to come in for an interview to further discuss how my unique experiences and long track record of successful project management can benefit AeonIT. You can reach me at [PHONE NUMBER] or by email at [EMAIL]. I can be available to meet at any time, provided I am given one week’s notice. Thank you for taking the time to look over my application, and I hope to hear from you soon.
3. Five Expert Writing Tips
1. Make Use of the Job Description
If the job description specifically mentions any particular skills that you possess, make sure to emphasize them in your cover letter. In addition, demonstrate how you can use those skills to benefit your target company.
Take a look at the following job description from LinkedIn:
Now look at how the candidate addressed this in their cover letter:
Notice how the candidate not only mentions that they have a required skill for the job, but also demonstrates how they used that ability to yield results.
2. Mention Your Experience in the Field
Project managers work in a wide-variety of professional fields, such as IT, construction, and energy etc. Showcasing you have experience or knowledge in the specific field of your target company can sometimes sway the hiring manager even more effectively than your project management abilities.
Emphasize how your combination of experiences makes you an asset to the company.
For example, our sample candidate mentions that they have experience both as a PM and as a web developer — they then further emphasize how that combination of experiences will make them an asset to the company.
On the other hand, if you lack experience in your target company’s field, place more emphasis on your excellence in project management. Do this by demonstrating your knowledge of management methodologies, software, and your success completing projects.
3. Give Details About Your Soft Skills
A cover letter gives you the ability to properly describe your soft skills. While on a resume you may only have space to write “communication skills,” in your cover letter you can give details to prove those skills and show how you have used them to achieve great things.
Here the candidate elaborates on the nature of their communication skills. Specifically, they mention their ability to communicate with the developers in their team.
Many projects fail due to poor communication between departments. As such, any project manager who can prove they have effective communication skills is going to have an instant advantage over other candidates. Make it so in your cover letter.
4. Tell Your Target Company What You Can Do for Them
Don’t make your cover letter all about you. While it’s important to express your enthusiasm and strong desire to work at your target company, you also need to demonstrate what you will bring to the table.
Research the company beforehand and familiarize yourself with their products and practices. Try to find out what projects they’ve been working on recently, and tell them how you’d like to help them further those projects and achieve future goals.
Highlighted in yellow is the company’s current undertaking, and the green is the candidate showcasing they have the knowledge and skills necessary to help complete this endeavor. Try to find something your target company is doing where your skillset makes you an asset, and then tell them exactly what you could do to help achieve their goals if you were an employee!
5. Clarify Your Achievements With Quantification (Numbers)
In project management, results are everything. And the most effective way to display those results is with numbers. Quantifying the results of your actions at previous companies will clearly and effectivelycommunicate your abilities to the hiring manager. As such, every time you have the opportunity to include numbers — do it.
Take at look at how much the candidate quantified in their cover letter:
The candidate clearly presents how much experience they have, the number of projects they’ve completed, and the concrete results of their actions — all through quantification. Had they simply written, “decreased costs and project completion time,” or “completion of many projects,” their cover letter would be far less compelling.
Adding specific numbers to your cover letter makes your accomplishments seem more impressive, and effectively communicates the extent of your abilities to the hiring manager. Both of which will compel the hiring manager to turn the page and check out your resume.
Having a great cover letter is only one half of the equation. Having a great resume will give you the full package.
Remember that your project management cover letter is the first thing the hiring manager will see. Following these tips will ensure that your first impression is a good one.
However, if you’re still feeling unsure about yourself, take a look at our library of cover letter examples to find inspiration. If that seems like too much work, our professional cover letter builder can get it all done for you in minutes!
Project Manager Cover Letter Samples
An attention-grabbing project manager cover letter can be one of the most important assets in your search for the perfect project management job. Below are two examples of project manager cover letters from two applicants with different levels of experience and different career goals. Both showcase a format that covers all the bases needed to make a great first impression before the job interview. Use these examples as a guide for creating your own unique project manager cover letter.
Project Manager Cover Letter Samples
Project Manager Cover Letter Sample 1
785 Edwards Road, Atlanta, GA. 11185
March 31, 2017
Mr. Martin Green
Recruiting Manager, Advanced Analytics Consultants
55 Consultants Drive, Atlanta, GA. 11185
Dear Mr. Green,
I am a project manager with extensive experience, seeking a position of long-term growth with a stable company. Several of my colleagues in the local Project Managers Association have recommended Advanced Analytics Consultants as a top company to work with as a project manager, and I believe I would be an asset to your team in this role. I would love the opportunity to speak with you further about my skills and qualifications, and the value that I can bring to the table.
In my current position, I am responsible for organizing and leading projects with a number of cross-functional teams. My duties fall across the board, but always include team selection, goal setting, and managing timetables across the different functions included in each project. I have experience in the consulting industry, and I understand what it takes to bring clients and internal stakeholders together to deliver collaborative solutions to complex problems, while balancing the needs and expected outcomes of each group.
I have achieved great success under pressure and have been recognized for bringing struggling projects back from the brink of disaster more than once. In my current senior position, I was able to step into a currently running project and help existing project managers meet deadlines and deliver results after the team had fallen behind. I know what it takes to motivate and organize people from all parts of an organization. My project outcomes amaze clients and inspire long-term customer relationships.
I have extensive experience using a range of project planning software, including Smartsheet and Mavenlink. Due to my experience in using several quote development and specification generation systems, I have successfully developed project requirements and timeline expectations directly with clients. A flexible communicator, I am able to speak fluently with highly technical teams, salespeople, and clients with a diverse range of backgrounds and perspectives.
Once again, thank you for taking the time to review my attached resume. It seems to me that I would be an ideal fit for this position, and that the company would be a perfect match for my long-term career goals. Feel free to call or email me anytime. I look forward to the opportunity to speak with you in person about how I can help take your projects to new heights, and how we can achieve great things together!
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Project Manager Cover Letter Sample 2
2297 31st St., Integrity, AZ. 56564
April 9, 2016
Ms. Samantha Bearton
Project Management Lead, RapidTrade, LLC.
921 107th Ave., Littleton, AZ. 56561
Dear Ms. Bearton,
I am seeking an entry-level project management position with an up-and-coming organization that thrives on innovation and creativity. I’ve been a user of RapidTrade’s products for several years, so when I saw your job posting for the project management position, I had to jump at the chance to apply! I am a recent graduate of Stark State College with a Bachelor’s Degree in Management, and I’ve always excelled in project management roles at my recent internship with Megasales.com. Thank you for taking the time to review my cover letter and attached resume.
In my current role as a project manager intern, I’ve assisted senior project managers in coordinating several large-scale and small-scale projects from beginning to end. My main duties include communicating with various project stakeholders, gathering information and completed project files, and reporting to my supervisors on daily project updates. In addition, my supervisor has taught me a good deal about workflow planning, requirements testing, and hosting meetings to keep diverse team roles on track throughout a project’s lifecycle.
I achieved a 4.0 GPA throughout my Bachelor’s studies, and I excelled in a range of project management and courses that led me to pursue this role as a long-term career. I’ve also received a letter of recommendation from my supervisor in my internship, which is set to end in the next 30 days. I am confident that I can bring the same level of achievement into my new role as a full-time project manager, and that I can get up to speed with your processes and workflows very quickly.
As a new college graduate, I am well versed in the full range of popular project management methodologies, including the use of Gantt Charts, the PERT technique, and the Critical Path Method. I am also well versed in a wide range of office technology, including the full Microsoft Office suite and Salesforce.com. I have the ability to adapt quickly to new challenges, as I’ve displayed throughout my academic and professional experience thus far.
Thank you again for considering my application for the entry-level project management position. Although I am still employed full time as an intern, I am authorized to schedule a phone interview or meet in person any time that works best for you. I am excited about the prospect of moving my career forward with an exciting company like RapidTrade!
Click below to download your free project manager cover letter Word and PDF sample
The project manager cover letter examples above show the effectiveness of covering your current job duties, achievements, and job skills right from the start when approaching a potential employer for a new job. This is a key piece of the three-pronged approach to landing your dream job, which also includes a winning project manager resume and effective in-person interview skills.
Other aspiring project managers can benefit from your experience, too! Now that you’ve reviewed these examples, take some time to share your own cover letter creation experience with others who can benefit from your success in the job market.